Has a colleague, employee, former student, or mentee asked you to write them a recommendation letter? Maybe that’s why you want to know how to write recommendation letter. First of all, be proud of yourself because it means you’ve made a significant impact in their lives. If somebody asks you to write a recommendation or reference letter for them, they trust that you can help them progress in their education, career, or otherwise.
Perhaps, the question on your mind is, “What is this letter about, and what should it contain? Also, you want to know how to write a letter that will make the person stand out among the candidates they’re competing with for the same position. Expressing that somebody is a great person isn’t enough. The key is to demonstrate that the candidate will be an excellent asset to the program, school, college, university, or company that will choose them. But, let’s start by understanding what this letter is.
What is a Letter of Recommendation?
A recommendation letter is a formal, honest testimonial validating an individual’s skills, work, or academic performance. It’s a document that recommends a person for acceptance into a specific program, grant, or a particular role. While a letter of recommendation aims to present the subject positively, the writer should give factual information.
Somebody needs a recommendation letter when applying for university, college, internship, job, volunteer opportunity, or a leadership position. Essentially, this letter aims to demonstrate or express what you’ve learned about the person while providing positive details about their habits and performance.
A recommendation letter rounds out the application by providing insights into the candidate’s qualities like intellectual curiosity, leadership potential, and integrity. A strong recommendation from a counselor, teacher, co-worker, or manager can give the applicant a competitive edge over the others.
When Do You Need a Recommendation Letter?
As hinted, you may need a recommendation letter in various situations.
Here are some of them:
- When applying for a graduate school, university, or scholarship: Most scholarship and university programs require students to submit recommendation letters alongside other application documents.
- When applying for a job: Maybe you want to apply for a job that requires strong references to qualify. In that case, a recommendation letter becomes part of the application, alongside the cover letter and resume.
In most cases, applicants add a recommendation letter even if it’s not part of the requirements to enhance their applications. For instance, you may feel that your cover letter and resume are not particularly strong. In that case, you can give your application a boost by adding a recommendation letter. This letter can be beneficial when you have little or no work experience. In such a case, a recommendation letter serves as a character reference and can make a significant difference when hunting for a job.
However, it’s wise to wait for the employer to request a reference to provide a recommendation letter. Generally, most employers are not interested in seeing the recommendation until the last bit of the hiring process. Therefore, please don’t include this letter until the employer asks you to do it.
How to Write a Letter of Recommendation
When somebody asks you to write a recommendation letter, ask them why they need it first. Ideally, you should draft this letter with a particular position’s requirements to match the applicant’s qualifications with the job’s responsibilities. If the person needs a general note, focus on the jobs’ category or types the person might apply for in the future. Here’s a guide for writing a good letter of recommendation.
- Collect Information
Ask for the subject’s resume and a copy of the position they’re applying for before composing the letter. Also, review the cover letter to understand how the applicant intends to pitch for the job or program. If they need a general recommendation, request them to outline their employment target and marketable assets.
- What to Write in Recommendation Letter
In most cases, the subject needs a custom letter. Therefore, start by explaining your relationship with the person. Reference your position and the subject’s job title during your interaction with them. Also, explain whether you supervised or taught them. Additionally, indicate the duration you’ve known the person. Here’s a breakdown of a letter of recommendation format.
Remember that this is a general format for writing a recommendation letter. Therefore, you can tweak it by injecting personality and creativity. Nevertheless, that’s what you should include in a reference letter.
- Letter of Recommendation Template
Organizations have varying requirements for recommendation letters. Therefore, request the person that wants you to recommend them whether they have specific guidelines for this letter. Here is a general template for a recommendation letter.
Your letter should have this structure, whether you’re recommending a working professional or a student.
Recommendation Letter Sample
A recommendation letter can take different formats. Here’s a letter of recommendation example showing how your complete letter might appear:
Tips on How to Write Letter of Recommendation
When writing a recommendation letter, the goal is to ensure that the candidate has the highest chance of getting excellent results. To achieve this, follow this advice from an expert homework writer, and your candidate will stand out to potential employers, admission officers, or anybody else that will review the letter.
- Research first: Start by understanding what the person wants to apply for using the recommendation letter that you write for them. For instance, ask them to provide a job description copy, requirements for an academic program, a resume, and specific skills, qualifications, or achievements they want you to highlight.
- Be positive: Confirm that the applicant is the strongest contender for the position. Avoid any comment that the readers might construe in a negative light. Instead, depict honest enthusiasm. If possible, compare the applicant with others superlatively.
- Be specific: Make your recommendation letter personal by using specific details and examples to demonstrate why the candidate is the best fit. Select accurate and strong adjectives instead of clichés and general terms. Also, think about what the reader may want to know about the person. Therefore, include insights or details that may not appear in an application or resume. The recipient should know the individual you’re recommending better by reading your letter.
- Keep it concise and formal: Your letter should have a business letter format with 12 point font in Times New Roman or Arial. Also, use your organization or business letterhead. Don’t forget that the recipient might read hundreds of recommendation letters. Therefore, keep it concise and straight to the point. Write at least one page without exceeding two.
- Adhere to the guidelines: Remember that you’re vouching for the subject. Therefore, follow the submission guidelines and ensure that your letter is ready on time or earlier. If you make a good impression on the candidate in the letter, it will endorse them.
- Use a friendly, positive, and professional tone: A recommendation letter should be professional but approachable. Therefore, include friendly and positive expressions to ensure that your relationship with and regard for the candidate is evident in your letter.
If you don’t feel or think you can write an honest and effective recommendation letter, tell the person you can’t and provide reasons. For instance, you can say to the person that you are unfamiliar with their experience or work.
Get Professional Assistance
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